Objective 1: Identify and select the personnel to be part of the Focus groups.
Objective 2: Identify and select the experts to be part of the advisory group.
Description of work (possibly broken down into tasks), and role of participants
This work package will define the five discussion groups described before (non geriatricians physicians, geriatricians, basic scientist, health care professionals, carers/patients/social workers), in order to participate in the project. Each of this group will have a different professional profile to assure that the main components of frailty are included in the final definition. The WP will be leaded by UVEG (Dr. Jose Vina) and will be supported by the other three countries.
Task.1. Identification of personnel appropriate for each focus group.The first step of the project is the identification and selection of the participants that will be part of the discussion groups, and will require specific criteria about the profiles.
Task 1.2. Focus Group Members Selection and Constitution.After the identification of the professionals/others to be included in the project, the selection procedure will be designed and communicated to the countries participants. Each country leaders will propose his/her candidates and the final decision will be adopted by consensus through a conference call.
Task 1.3. Identification of personnel appropriate for the advisory Group.The members of the advisory Group will be experts on the issue and will be selected from outstanding institutions (Universities, World organizations, National Institutes of Ageing, and NGOs)
Task 1.4. Advisory Group Members selection and Constitution.After the identification of the experts the Advisory Group will be selected by consensus of all the countries.
Objective 1: Establish the methodology/strategy that will ensure the homogeneity in the way to face the project, to select the variables and to reach the conclusions.
Description of work
This work package will define the methodology to be used in the project. We will establish planning strategies, procedures, meeting schedules and any other operational issue. The WP will be leaded by FR (Dr. Catherine FEART) and will be supported by the other countries.
Task 2.1. Define the questions to be answered by the Focus Group.The first activity of this WP is the definition of the questions that will be the starting point for the FG. This questionnaire will include X questions, in order to focus the first discussion session in those aspects really important, avoiding dispersion in other themes. The questions selected have been already discussed during the preparation of the proposal, and the partners have already pre-identified a list of topics, that will be used for guidance. New questions are welcome if it is agreed the relevance of them.
Task 2.2. Identification and selection of variables and approach to a draft definition.Definition and selection of variables to be included in the final definition of frailty will be started during this activity. The preliminary selection will be discussed and refined in the workshops that will be held during the project. A first approach will be established at the end of the first Working meeting, and a definitive definition will be adopted at the end of the Final Consensus Conference.
Task 2.3 Define the way to perform the draft document to be presented by each Focus group to the Advisory Group.At the end of each working workshop, a report summarising the aspects discussed by the FGs will be elaborated. With the information collected in these reports, and the topics pre-identified in the methodology and reflected in the questionnaires, a draft document will be presented to the AG in order to be validated and approved for the Final Consensus Congress.
Task 2.4. Definition and Elaboration of the final consensus document.The main outcome of the project will be the Consensus Document that will be prepared at the end of the project, including the definition of frailty and the selected biomarkers. This document will follow the structure defined in this tasks, considering the information included in the previous task
Task 2.5. Communicate the general procedures methodology to the FG and AG.Communicate to the Focus group the main procedures of the project (general objectives of the project, meetings, timetable, questions to be answered, deliverables and any other operational issues).
To provide resources for effective coordination of all project activities and maintenance of contact with Commission representatives.
- To effectively monitor the project, in administrative, technical and financial terms.
- To guarantee the adherence of the work to the overall project plans, available resources and timing.
- To undertake quality assessment of project progress, results and impact.
- To achieve timely submission of progress reports and cost statements to the Commission.
- To ensure that the Description of Work and the Consortium Agreement are maintained and updated where and when necessary.
Task 3.1 - Scientific coordination and results integration (SERMAS,)The project co-ordinator Servicio Madrileno de Salud (SERMAS) will perform the full project coordination and will be responsible for the delivery of all reports, as well as to manage the official project meetings and reviews to be agreed with the EC. The project co-ordinator will also be responsible for the scientific and technical co-ordination of the project with assistance of the General Assembly, and Executive Board, detailing all tasks, defining all documentation and establishing the information flow and communication between the partners for smooth running of the project. This implies also the coordination and compilation of deliverables to ensure their comprehensive form, co-ordination of presentations and maintenance of the project archive. The quality of the deliverables will be reviewed to enable an effective monitoring of the project. The co-ordinator will perform all the monitoring tasks w.r.t. the overall management of the project and will monitor the technical progress of work. The WP leaders are responsible for the quality assurance. The co-ordinator will ensure the harmonisation of approaches, and results, resolve technical conflicts and lead to sufficient integration of results. All partners shall be responsible for the technical management of their own work, and will contribute to the reports/deliverables.
Task 3.2 Administrative ManagementManagement and co-ordination of all financial aspects of the project such as: appropriate distribution of funding received according to the contract, preparation and co-ordination of cost statements, whereby all partners will manage their own financial affairs w.r.t. the project, will also be done by SERMAS. The Foundations attached to the Hospitals will support in the administrative tasks, acting as third parties according with the internal contract existing between these entities.
Task 3.3 Preliminary meetings and Final Workshop organization.For some of the activities we will use the web that will be created (see WP4).
ObjectivesObjective 1: To provide and share the information and preliminary documents, and use the web as an open discussion forum.
Objective 2: Promote activities which ensure the external dissemination of the project.
Description of work (possibly broken down into tasks), and role of participants.Universidad de Valencia will lead the development of the "Plan for Using and Disseminating Knowledge", which will define the main direction of the dissemination process. Substantial dissemination activities will take place from the very beginning of the project although these activities will be intensified during the final six months before the workshop.
Task 4.1 Communication PlanThis task will involve different aspect, like conceptualization and coordinating the elaboration of a website which is going to be hosted in the RETICEF website.
Task 4.2 Exploitation and dissemination activitiesThe main activities carried out in this task will be: Contacting to its communication department to explain the project, providing support to the writing of website contents.